Request for Proposals for Solid Waste Collection
REQUEST FOR PROPOSALS (RFP)
FOR SOLID WASTE COLLECTION SERVICES
The City of Jackson (City) is requesting proposals from qualified Service Providers to provide residential solid waste collection and transportation to a designated transfer station or landfill. Award of a contract for this project is subject to the availability of funding.
It is the City’s intent to evaluate the proposals based on technical merit, experience, and price and to choose the Service Provider whose proposal provides the best value to the City. The City reserves the right to waive any irregularities, reject any and/or all proposals, in whole or in part, when, in the City’s opinion, such rejection is in the best interests of the City.
The City will perform an initial blind review of the technical proposals submitted by each Service Provider for qualifications. The City will open and review only the cost proposals of those Service Providers determined to be technically qualified.
Selection of Service Provider for Contract negotiation will be based on an evaluation of the following criteria:
1. Technical Proposal (30%)
a. Innovative approach to encourage and maintain a sustainable solid waste system- 10%
b. Plan for performing the required services- 20%
2. Service Provider’s Presentation/Interview: (25%)
a. Experience in providing similar services- 10%
b. Qualifications and Key Personnel- 10%
c. References- 5%
3. EBO Plan and commitment to exceeding MBE and FBE participation goals (10%)
4. Fee proposal (35%)
a. How cost compares to other proposals in this algebraic equation: ((Lowest Priced Proposal divided by Service Provider’s Price) multiplied by 35) equals the number of points/percentage assigned.
i. Example: If Lowest Price is $100.00 and it is submitted by Service Provider A, and Service Provider B’s Price was $200.00 then the equation to determine Service Provider B’s score would be:
1. ($100/$200) X 35= 17.5
2. Service Provider A gets 35 points
3. Service Provider B gets 17.5 points
The City of Jackson is committed to the principle of non-discrimination in public contracting. It is the policy of the City of Jackson to promote full and equal business opportunity for all persons doing business with the City. As a pre-condition to selection, each contractor, bidder or offeror shall submit a completed and signed Equal Business Opportunity (EBO) Plan, with the bid submission, in accordance with the provision of the City of Jackson’s Equal Business Opportunity (EBO) Executive Order. Failure to comply with the City’s EBO Executive Order shall disqualify a contractor, bidder, or offeror from being awarded an eligible contract. For more information on the City of Jackson’s Equal Business Opportunity Program, please contact the Office of Economic Development at 601-960-1055. Copies of the Executive Order, EBO Plan Applications and a copy of the program are available at 200 South President Street, Room 223, Hood Building, Jackson, Mississippi.
The City of Jackson, Mississippi (“City of Jackson”) is committed to cultivating and ensuring the quality of life of its citizens, through various programs, employment, initiatives, and assistance. The City encourages all persons, corporations, and/or entities doing business within the City, as well as those who seek to contract with the City on various projects and/or conduct business in the City to assist the City in achieving its goal by strongly considering City residents for employment opportunities.
The City of Jackson hereby notifies all bidders that in compliance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d to 2000d-4 that all bidders will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, or disability in consideration for an award.
Respondent Service Providers shall provide:
1) one (1) electronic and (1) bound hard copy of the complete original (non-redacted) version of the proposal including all attachments in a searchable Microsoft Office® format, preferably in Word® or Portable Document Format (PDF®) labeled accordingly and including the required EBO Plan, as well as one unbound signed original EBO Plan.
Section components must be clearly distinguished as follows:
a. COVER LETTER Transmittal Form Sheet (Attachment A)
b. COMPONENT 1 – Technical Proposal
c. COMPONENT 2 – Cost Proposal
2) One (1) electronic and five (5) BLIND bound hard copies of COMPONENT 1 – Technical Proposal in a searchable Microsoft Office® format, preferably in Word® or Portable Document Format (PDF®). All Service Provider-identifying information shall be removed from both the electronic and bound hard copies.
a. Service Provider-identifying information includes but is not limited to any prior, current and future names or addresses of the vendor, any names of incumbent staff, any prior work or current work with the City of Jackson or staff, any prior, current and future logos, watermarks, and company colors, any information, which identifies the Service Provider as an incumbent, and any other information, which would affect the blind evaluation of technical or cost factors. The “blind” copy shall not include pricing information, or Résumés of Key Staff. This requirement is necessary to help ensure the anonymity of the Respondents from the evaluation team that will review the aforementioned sections and components of your proposal. The “blind” copy should be provided in a searchable Microsoft Office® format, preferably in Word®. Respondents who fail to redact all identifying information MAY be disqualified and not considered for an award.
3) If the proposal contains confidential or trade information, one (1) additional confidential or trade electronic copy of the complete proposal including all attachments shall be submitted in a searchable Microsoft Office® format, preferably in Word® or Portable Document Format (PDF), shall be labeled CONFIDENTIAL, and shall redact the confidential or trade information only.
All documents shall be submitted in a sealed envelope or box marked “Solid Waste Collection Services”. The original and copies of the unredacted and redacted proposals shall be indexed with tabs as requested in Section 2.6 Proposal Contents. The Cost Proposal shall be submitted in a separate sealed envelope that will be submitted in the same sealed envelope or box as the Technical Proposal. This sealed envelope shall be clearly labeled “Cost Proposal” and include the name of the proposer on the outside of the envelope.
Electronic proposals MUST be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.
All proposals (both electronic and physical hard copies) must be received no later than 3:30 p.m. Central Daylight Time, on November 23, 2021. All physical hard copies shall be submitted to the attention of:
If by hand delivery: City of Jackson
Office of the Municipal Clerk
219 South President Street
Jackson, Mississippi 39201
If by mail: City of Jackson
Office of the Municipal Clerk
Post Office Box 17
Jackson, MS 39205-0017
Specifications and the Fee Proposal for the project are available for inspection at the Office of the Municipal Clerk, 219 South President Street, Jackson, Mississippi 39201. Specifications and the Fee Proposal form are available for download through Central Bidding online at www.centralbidding.com and at the City of Jackson website, www.jacksonms.gov/bid-opportunities/. Hard copies are available upon request from the City of Jackson Solid Waste Division, Warren A. Hood Administration Building, 5th Floor, Jackson, Mississippi 39201.
The City of Jackson reserves the right to reject any and all proposals and to waive any informalities or irregularities therein.
Marlin King, Director
Department of Public Works
Publication Dates: October 21, 2021 & October 28, 2021
Bid Opening Date: November 23, 2021
Publication: Mississippi Link & Clarion Ledger