CITY OF JACKSON REQUEST FOR PROPOSALS (RFP) FOR SOLID WASTE COLLECTION SERVICES
CITY OF JACKSON
REQUEST FOR PROPOSALS (RFP)
FOR SOLID WASTE COLLECTION SERVICES
The City of Jackson (City) is requesting proposals from qualified Service Providers to provide residential solid waste collection and transportation to a designated transfer station or landfill. Award of a contract for this project is subject to the availability of funding.
It is the City’s intent to evaluate the proposals based on technical merit, experience, and price and to choose the Service Provider whose proposal provides the best value to the City. The City reserves the right to waive any irregularities, reject any and/or all proposals, in whole or in part, when, in the City’s opinion, such rejection is in the best interests of the City.
Selection of Service Provider for Contract negotiation will be based on an evaluation of the following criteria:
1. Technical Proposal (15%)—Plan for performing the required services
2. Minority Business Participation (5%)
3. Fee proposal (80%)—How cost compares to other proposals in this algebraic equation:
((Lowest Priced Proposal divided by Service Provider’s Price) multiplied by 80) equals the number of points/percentage assigned.
Example: If the Lowest Price is $100.00 and is submitted by Service Provider A, and Service Provider B’s Price was $200.00 then the equation to determine Service Provider B’s score would be:
($100/$200) X 80= 40 points
Service Provider A gets 80 points
Service Provider B gets 40 points
Minimum qualifications are five-years of experience as a prime contractor providing solid waste collection services to a municipality or a subsection of a municipality comparable in population to the City of Jackson. All garbage collection vehicles to be used for collection must be no more than two model years old at the time the service begins.
The City of Jackson is committed to the principle of non-discrimination in public contracting. It is the policy of the City of Jackson to promote full and equal business opportunity for all persons doing business with the City. Each contractor, bidder or offeror shall submit a completed and signed Equal Business Opportunity (EBO) Plan, with the bid submission, in accordance with the provision of the City of Jackson’s Equal Business Opportunity (EBO) Executive Order. For more information on the City of Jackson’s Equal Business Opportunity Program, please contact the Office of Economic Development at 601-960-1055. Copies of the Executive Order, EBO Plan Applications and a copy of the
program are available at 200 South President Street, Room 223, Hood Building, Jackson, Mississippi.
The City of Jackson, Mississippi (“City of Jackson”) is committed to cultivating and ensuring the quality of life of its citizens, through various programs, employment, initiatives, and assistance. The City encourages all persons, corporations, and/or entities doing business within the City, as well as those who seek to contract with the City on various projects and/or conduct business in the City to assist the City in achieving its goal by strongly considering City residents for employment opportunities.
The City of Jackson hereby notifies all bidders that in compliance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d to 2000d-4 that all bidders will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, or disability in consideration for an award.
Respondent Service Providers shall provide:
1) One (1) electronic and (1) bound hard copy of the complete original version of the proposal including all attachments in a searchable Microsoft Office® format, preferably in Word® or Portable Document Format (PDF®) labeled accordingly and including the required EBO Plan, as well as one (1) unbound, signed original EBO Plan.
Section components must be clearly distinguished as follows:
a. COVER LETTER Transmittal Form Sheet (Attachment A)
b. COMPONENT 1 – Technical Proposal
c. COMPONENT 2 – Cost Proposal
2) One (1) electronic and five (5) bound hard copies of COMPONENT 1 – Technical Proposal in a searchable Microsoft Office® format, preferably in Word® or Portable Document Format (PDF®).
3) If the proposal contains confidential or trade information, one (1) additional confidential or trade electronic copy of the complete proposal including all attachments, shall be labeled CONFIDENTIAL, and shall redact the confidential or trade information only, and shall be submitted in a searchable Microsoft Office® format, preferably in Word® or Portable Document Format (PDF).
All documents shall be submitted in a sealed envelope or box marked “Solid Waste Collection Services”. The original and copies of the proposals shall be indexed with tabs as requested in Section 2.6 Proposal Contents. The Cost Proposal shall be submitted in a separate sealed envelope that will be submitted in the same sealed envelope or box as the Technical Proposal. This sealed envelope shall be clearly labeled “Cost Proposal” and include the name of the proposer on the outside of the envelope.
Electronic proposals MUST be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.
All proposals (both electronic and physical hard copies) must be received no later than 3:30 p.m. Central Standard Time, on December 18, 2023. All physical hard copies shall be submitted to the attention of:
If by hand delivery:
City of Jackson
Office of the Municipal Clerk
219 South President Street
Jackson, Mississippi 39201
If by mail:
City of Jackson
Office of the Municipal Clerk
Post Office Box 17
Jackson, MS 39205-0017
Specifications and the Fee Proposal Form for the project are available for inspection at the Office of the Municipal Clerk, 219 South President Street, Jackson, Mississippi 39201. Specifications and the Fee Proposal Form are available for download through Central Bidding online at www.centralbidding.com and at the City of Jackson website, www.jacksonms.gov/bid-opportunities/.
The City of Jackson reserves the right to reject any and all proposals and to waive any informalities or irregularities therein.
Robert Lee, P.E., Interim Director
Department of Public Works